Reimbursement Guidelines

Please note that CanVECTOR will cover your travel and accommodations as per the policies of the Lady Davis Institute. Payment for these expenses are covered on a reimbursement basis (need to use the Travel Expenses Claim Form).  Reimbursements may take up to 6 weeks to complete following submission and will be subject to the restrictions below.

AIRFARE/TRAIN/BUS TRAVEL:

Please obtain and attach your original travel invoice with the cost breakdown (i.e. fare, fees, taxes, etc.) and flight/train/bus details (i.e. flight date, flight number, destination, etc.).

For airfare: We will reimburse Air Canada’s Tango airfare only (or equivalent).

For train: VIA Rail Economy Class fares only.

CAR:

We will reimburse based on mileage at $0.43/km.

HOTEL:

For every meeting or event, we will secure a group rate at a recommended hotel. We will only reimburse stays at the recommended hotel, or another with an equivalent or lower rate. We will pay for the room charge only.

TRANSFERS:

Please retain all airport transfers/taxi coupons or receipts for reimbursement. We will cover only transfer costs for transportation to and from airports/stations, where required.  

PARKING:

Please retain all parking receipts for reimbursement.

MEALS: 

Any additional meal expenses will be covered as per the Lady Davis Institute policy below. ALCOHOL WILL NOT BE REIMBURSED. All original receipts are required for reimbursement.

Breakfast: $10.00 CAD

Lunch: $16.00 CAD 

Dinner: $28.00 CAD

INCIDENTALS:

All expenses in addition to or in excess of the regulations specified above will NOT be covered.