Reimbursement Guidelines

Please note that CanVECTOR will cover your travel and accommodations as per the policies of the Lady Davis Institute. Payment for these expenses are covered on a reimbursement basis (need to use the Travel Expenses Claim Form).  Reimbursements may take up to 6 weeks to complete following submission and will be subject to the restrictions below.


Please obtain and attach your original travel invoice with the cost breakdown (i.e. fare, fees, taxes, etc.) and flight/train/bus details (i.e. flight date, flight number, destination, etc.).

For airfare: We will reimburse Air Canada’s Tango airfare only (or equivalent).

For train: VIA Rail Economy Class fares only.


We will reimburse based on mileage at $0.43/km.


For every meeting or event, we will secure a group rate at a recommended hotel. We will only reimburse stays at the recommended hotel, or another with an equivalent or lower rate. We will pay for the room charge only.


Please retain all airport transfers/taxi coupons or receipts for reimbursement. We will cover only transfer costs for transportation to and from airports/stations, where required.  


Please retain all parking receipts for reimbursement.


Any additional meal expenses will be covered as per the Lady Davis Institute policy below. ALCOHOL WILL NOT BE REIMBURSED. All original receipts are required for reimbursement.

Breakfast: $10.00 CAD

Lunch: $16.00 CAD 

Dinner: $28.00 CAD


All expenses in addition to or in excess of the regulations specified above will NOT be covered.